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Covid-19 Vaccine Team Coordinator

Indian Health Council

This is a Contract position in Valley Center, CA posted January 29, 2021.

Job Description Job Title:              COVID-19 Vaccine Team CoordinatorDepartment:         MedicalReports To:          Chief Medical OfficerFLSA Status:       Exempt     Classification:       Regular, Full Time, 40 hours/week, Monday – FridayLocation:               Valley Center, CAFunding:               Grant (end date 12/31/2021)  *Benefits package included   SUMMARYAs part of the COVID-19 Vaccine Team, the COVID-19 Vaccine Team Coordinator is responsible for providing oversight for all COVID-19 vaccine management within the clinic and ensuring the proper storage and handling.   Responsible for coordinating all COVID-19 vaccine events, including securing locations, equipment, staff, scheduling, etc.  Oversees the COVID-19 Vaccine Team. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned. Completes COVID-19 vaccine trainings and ongoing trainings.Works in collaboration with Medical and Dental middle management teams to coordinate vaccine events.Responsible for ensuring flyers are developed and posted to all social media accounts, emailed to appropriate contacts and shared with all staff.Tracks vaccine burn rates.As appropriate, based on vaccine scope, manages Data Loggers and oversees the temperature logs for vaccine safety.Reviews policy adherence with staff and CMO.Coordinates when needed with QICM (Quality/Infection Control Manager).Ensures back up staff for contingency planning.Coordinates AccuVax notifications with Medical Assistant Supervisor.Works in collaboration with Medical, Dental and Procurement Manager regarding stock shipping and receiving coordination.Utilizes various communication systems for department communication including land line phones, Microsoft Teams, emails, and radio.Serves as backup for scope appropriate COVID-19 Vaccine team positions as needed.Assist the testing event team where needed (data entry, set-up, breakdown, etc.)Completes data reporting and updates to staff.Participates in assigned committees as appropriate, e.g. Mass Vaccination Committee, etc.Completes other vaccine coordination related duties as assigned.Takes immediate action if temperatures not in range.Coordinates vaccine inventory stock and rotations as indicated.Coordinates reports and Waste Logs as requested.Rotates to Santa Ysabel clinic as needed.  SUPERVISORY RESPONSIBILITIESSupervises the COVID-19 Vaccine Team:  Vaccinators, PSR (scheduler) and Data Entry clerks. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.  Responsibilities include interviewing, hiring under consult with human resources department and CMO.  Other duties include training employees; planning, assigning, and directing work; appraising performance and disciplining employees; addressing complaints and resolving problems. TRAVEL & DRIVING REQUIREMENTSTravel is required to our satellite clinic in Santa Ysabel for this position.Driving is not required for this position.   QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Bachelor’s Degree in Nursing.Minimum 6 mos to 1-year nursing experience performing patient care, administering vaccines, and documenting visits on EHR system.Minimum 6 mos to 1-year supervising experience. KNOWLEDGE, SKILLS AND ABILITIESKnowledge of nursing clinical competencies.Knowledge of safe practice administering vaccines.Skilled in administering vaccines.Ability to assess and treat patients after administering vaccine.Ability to manage and lead a team.Ability to identify problems, use good judgment and recommend solutions.Ability to establish priorities and coordinate work activities.  CERTIFICATES, LICENSES AND REGULATIONS Active, unrestricted California RN license.A valid CA driver’s license and good driving record is a required at the time of appointment and must be maintained throughout employment.  Current CPR certification or attain within 6 months of hire.  Applicants must successfully pass a pre-employment physical exam, tuberculin skin test or x-ray and urine drug screen test to include marijuana.  Health must be adequate to perform all duties of the position.  Must pass a criminal background check.  TECHNOLOGY SKILLS Must be proficient in the following:Electronic Healthcare Software; NextGen preferred.Productivity Software: Microsoft Office 365, Teams (video conferencing and meetings) and Share PointLogging in and utilizing Relias Learning Software and ADP system. PHYSICAL DEMANDS   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.   The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.   The employee must regularly lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.   Health must be adequate to perform all duties of the position. CUSTOMER RELATIONSResponds promptly and with caring actions to patients and employees.  Acknowledge psychosocial, spiritual, and cultural beliefs and honor these beliefs.Maintain professional working relationships with all levels of staff, clients and the public.Be part of a team and cooperate in accomplishing department/organizational goals and objectives. QUALITY MANAGEMENTDisplays knowledge of normal signs of human development and ability to assess and provide age-appropriate care.Contribute to the success of the organization by participating in quality improvement activities.SAFETYMaintain current knowledge of policies and procedures as they relate to safe work practices.Follow all safety procedures and report unsafe conditions.Use appropriate body mechanics to ensure an injury free environment.Be familiar with location if nearest fire extinguisher and emergency exits.Follow all infection control procedures including blood-borne pathogen protocols.HIPAA/COMPLIANCEMaintain privacy of all patient, employee and volunteer information and access such information only on a need-to-know basis for business purposes.Comply with all regulations regarding corporate integrity and security obligations.Report unethical, fraudulent or unlawful behavior or activity.Specify privileges and responsibilities of employment, including compliance with an adverse incident reporting system.Maintains client case files in accordance with all applicable laws and regulations and IHC policies.  Indian Preference shall be given in accordance with IHC’s Policies and Procedures Section 3, Part 3-1, Paragraph 5  This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.   

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